The Constitution of NEWCASTLE UNITED SUPPORTERS' CLUB (LONDON)
1. Name and Status
The Club shall be known as the NEWCASTLE UNITED SUPPORTERS’ CLUB (LONDON), hereinafter known as ‘The Club’. The Club is legally and financially independent of all other Supporters’ Clubs and Football clubs.
2. Aims and Objectives
(a) To form a bond of unity amongst the supporters of Newcastle United Football Club.
(b) To organise transport to all Newcastle United first team matches.
(c) To organise social and sports' activities.
Membership of The Club is open to all who support Newcastle United Football Club. Applications for membership shall be made in writing to the Secretary on a form specified for the purpose. There shall be no age limit, but members under the age of 18 years shall not be allowed to attend social evenings held in licensed premises unless accompanied by a member who is at least 18 years old.
The Committee has an absolute right to refuse any application for membership. Any person refused membership can write to the Secretary requesting their application be considered at the next Annual General Meeting.
The Club has 4 membership categories: Adult, Senior (60+), Junior (Under 16) and Family. Each membership category is allocated one Membership Number, so in a family everyone has the same number.
4. Presidents and Vice-Presidents
There shall be a President and an unlimited number of Vice-Presidents whose election shall be vested entirely in the hands of the Committee.
Any paid up member of The Club is entitled to put forward to the Secretary, at any time, the name of any person who they wish to propose as a Vice-President, provided that any such proposal is made in writing. The Committee shall discuss any such proposal at the next meeting of the Committee.
5. The Committee
The management of The Club shall be vested in a Committee consisting of Chair, Treasurer, Secretary and section heads as follows: Travel, Fund Raising, Sports and Social, Membership and Publicity.
All Committee members will be elected at an Annual General Meeting of The Club. (See paragraph 10).
All shall retire annually, but shall be eligible for re-election, except for the position of Secretary which is held for three years and that of Treasurer, held for two years. The method of nomination of Committee Members and the voting to be used for the election of Committee members shall be described in paragraph 10.
The Secretary shall call Committee meetings at least quarterly. A quorum of at least three Committee members will be required. Should any member of the Committee resign during a year, they, if they want, are allowed to speak for a maximum of five minutes at the next AGM to explain their reasons for doing so.
6. Power of the Committee
(a) To carry out the general management of The Club and arrange all activities during the year.
(b) To fill vacancies in the Committee by electing members of The Club to fill such vacancies, but any person so appointed shall retire and be eligible for re-election at the next Annual General Meeting.
(c) To form Sub-Committees and appoint such officials as they consider necessary for the purpose of carrying out the activities of The Club.
(d) To acquire and dispose of property and to borrow such sums as shall be required by The Club, and to charge the property and assets of The Club as security for the sums borrowed. All the assets of The Club shall be vested and controlled by the Committee in office.
(e) To suspend or expel any officer or member whose conduct is considered detrimental to the best interests of The Club, provided always that a majority of three, and in any event not less than three of those Committee members present at the meeting called for the purpose of considering such matters shall vote in favour of such suspensions or expulsions.
(f) To refuse applications for membership from any person or persons who, after proper enquiry, the Committee consider have at any time acted to the detriment of the best interests of The Club or its objectives.
(g) To make such regulations for the conduct of the affairs of The Club as they deem necessary, within the limits of the constitution.
(h) To carry out such other duties as may be remitted to them by the members at an Extraordinary or Annual General Meeting.
(i) To appoint (on the advice of the Sports and Social Secretary) managers to the following teams and sports activities: cricket, football, pool, darts, quizzes and any other team sports in which The Club’s teams take part.
7. Account and Audit
The financial transactions of The Club shall be recorded in a proper set of books by the Treasurer, and such books shall be open for inspection by the Committee at any time on request, and by members at an Annual General Meeting of The Club. A Bank Account shall be opened in the name of The Club and operated upon only by such officials as the Committee shall direct. The accounts of The Club shall be made up to the 31st May each year and such accounts shall be audited by an auditor to be decided by the Committee. A summary of the accounts in the form of Income and Expenditure Accounts and a Balance Sheet shall be prepared and shall be available to all members attending the Annual General Meeting.
8. Subscriptions and Financial Year.
The amount of the Annual Subscription for membership shall be decided by the Annual General Meeting. Proposals to change either the membership rates or categories must be submitted to the Secretary for circulation to all members at least fourteen days before the date of the Annual General Meeting. Subscriptions shall become due on 1st August in each year. Members whose subscriptions have not been paid by 31st October in any year shall be deemed to have resigned and shall have their names removed from the Roll of Members. The Committee can at its discretion extend the deadline where such action is in the best interests of The Club. Any person whose name has been removed from the Roll of Members will not be permitted to take part in any Club activities.
9. Surplus Funds.
The disposal of surplus funds, grants, allocations, gifts, or payment of any kind, shall only be made on the recommendation of the Committee at an Annual General Meeting and duly confirmed by the qualified voting members present. A simple majority of qualified voting members present voting in favour of any such recommendation shall suffice. In the event of a tied vote the Chair of the meeting shall have the casting vote.
10. Annual General Meeting.
One ordinary General Meeting of The Club, called ‘The Annual General Meeting’ shall be held not later than 31st July of each year. The meeting shall be called by the Secretary by notifying all members in writing, giving at least one calendar month’s notice of the date of the meeting, and the notification of the meeting shall state the business to be transacted thereat. Ten qualified voting members shall form a quorum at the Annual General Meeting. The AGM will be chaired by the Chair of The Club or a nominated deputy, except for the election of officers when the meeting will be chaired by a member of The Club nominated by the Committee.
Nominations for the appointment of officers and members of the Committee (i.e. the Committee positions as shown in paragraph 5) shall be made to the Secretary in writing prior to 1st July of the year in which the meeting shall take place. Nominations shall have both a proposer and a seconder who shall also give their membership Roll Numbers. All candidates for election, including the existing officers and Committee members must be paid up members of The Club, and must be nominated as described above, and all candidates must confirm to the Secretary their willingness to stand, if not present at the Annual General Meeting.
Should any Officer position be contested, the Secretary will inform all members in writing, by e-mail or post according to preferences expressed, at least 14 calendar days in advance of an AGM. Candidates for election shall be permitted to state the reason for standing for a Committee position and are given the option to submit a statement of not more than 250 words to the Secretary within 3 days of the close of nominations which will be sent to all members and available at the AGM.
Voting shall be limited to one vote per subscription or Roll Number; therefore, a Family membership will only have one vote. Postal votes by members are permitted for Officer position elections, following close of nominations. Postal votes will be sent by e-mail or post according to preferences expressed, along with notification of a contested election. Members can reply by post or e-mail to the Secretary, quoting member's own membership number. Replies must be received 48 hours before the AGM. In the event of two or more candidates for any Officer position, a simple majority will be required. In the event of a tied vote, the Chair at the time of the meeting shall have the casting vote.
Members can be nominated for more than one Committee post, but only elected for one Committee post. Once elected to that position then that member will withdraw all other nominations.Once elected to that position then that member will withdraw all other nominations
11. Extraordinary General Meeting
Extraordinary General Meetings shall be convened on the happening of any one of the following conditions: (a) When the Committee consider it necessary, or (b) On the signed requisition of not less than ten qualified voting members of The Club, who shall quote their registered Roll Numbers and addresses, or (c) On the written request to the Secretary of any person dealt with under Article 6, Section (e). The Secretary shall call any such Extraordinary General Meeting by giving all members at least fourteen days' clear notice in writing. Ten qualified voting members shall form a quorum at any such Extraordinary General Meeting. The rules for conducting this meeting shall be as for the Annual General Meeting
12. Alterations to the Constitition
This constitution shall only be altered or amended by resolutions duly passed at a General Meeting of the Club. Any resolution to alter or amend the Constitution of The Club must be submitted to the Secretary in writing by a proposer and seconder both of whom are members of The Club. The Secretary shall circulate details of the resolution to all members of The Club at least fourteen days before the date of any such meeting. Any resolutions shall only be adopted if approved by a simple majority of the qualified voting members present at the General Meeting, and ten qualified voting members shall form a quorum. Members of the Committee shall be entitled to vote on any such resolution and in the event of a tied vote the Chair shall have a casting vote.